GENERAL VERIFICATION PROCESS

Step 1 - SUBMIT

Collate all the documents into one PDF file and email them to
polomilan1@gmail.com for initial evaluation

Step 2 - INTERVIEW

The Labor Attaché will conduct an interview with the
Employer or Authorized Representative

Step 3 - PAY

Submit the original documents and 2 additional
copies and pay for the verification fee

Step 4 - PICK-UP

Pick-up the documents and retain one (1) copy with POLO.
You may now submit the verified documents with POEA through your agency.

REQUIREMENTS

Note: Collate all the documents into one PDF file and email them to polomilan1@gmail.com for initial verification.

  1. Notarized Employment Contract (one original and one photocopy)
  2. Undertaking (one original and one photocopy)
  3. 2 copies of worker’s passport 
  4.  2 copies of worker’s work permit
  5.  2 copies of valid ID or passport of the direct employer
  • Cover Letter (Addressed to POEA administrator thru the Labor Attache. Must include reason for exemption from the No-Direct hiring policy)
  • Employment Contract (preferably POEA Standard Employment Contract)
  • Copy of Worker’s Passport
  • Copy of Approved Nulla Osta or Visa if available
  • Copy of Employer’s Business Registration (if not English, include a copy of the notarized translation)
  • Passport Copy of Employer or Valid ID of Company Representative (contract signatory)
  • Copy of Worker’s Diploma
  • Copy of Workers Resume with detailed training and seminars attended and work experience
  • Copy of Job Offer/Job Description from Employer
  • Notarized Manning Agreement
  • Notarized Special Power of Attorney
  • Crew Request (Indicating positions, number of persons required, salary and other emoluments per position.)

To be prepared per vessel.

  • Notarized Master Employment Contract for Seafarers
  • Valid POEA License of Philippine Manning Agent/Company
  • Valid identification of Philippine Manning Agent Rep/Signatory
  • Business Registration – Foreign Principal/Employer/Vessel Owner

If not in English, a notarized English Translation must be provided.

  • Valid identification of Employer/Authorized Signatory

If Authorized Signatory, submit Authority by Company/Board

  • Vessel Registration and Particulars
  • Summary list of Vessels for enrollment (IMO Number, registry,classification…)
  • Undertaking (Manning Agent and Employer/Principal)
  • Copy of Certificate of Cover/Compulsory Insurance
  • Management Agreement (If Principal is not the Vessel Owner)
  • Notarized Recruitment Agreement/Service Agreement between Principal and Philippine Recruitment Agency (PRA)
  • Notarized Special Power of Attorney
  • Job Order (Directed to PRA indicating number of positions required and salary per position)
  • Notarized Master Employment Contract signed on all pages by the Principal or his authorized representative
  • Valid POEA License of Philippine Recruitment Agency (PRA)
  • Valid identification of PRA representative
  • Business License or Commercial Registration (If not in English, a notarized English Translation must be provided
  • Valid identification of Employer/Authorized Signatory (If Authorized Signatory, submit Authority by Company/Board)
  • Employer Profile (Business Activities, Number of years in operation, Labor force volume)
  • Undertaking
  • Contingency Plan
  • Recruitment Agreement / Service Agreement Between FPA and Philippine Recruitment Agency (PRA)
  • Special Power of Attorney
  • Job Order ( FPA to PRA indicating number of positions required and salary per position )
  • Master Employment Contract signed on all pages by the FPA or his/her representative
  • Joint Undertaking – signed by both PRA and FPA
  • Contingency Plan
  • Valid POEA License of Philippine Recruitment Agency (PRA)
  • Valid identification of PRA representative
  • Business License or Commercial Registration of FPA (If not in English, a notarized English Translation must be provided)
  • Valid identification of authorized signatory of FPA
  • License to operate as an Employment Agency from host country
  • Manpower Request (By Direct Employer/s to FRA indicating number of positions required and salary per position)
  • Master Employment Contract jointly signed on all pages by the FPA and actual employer
  • Business Registration of actual Employer
  • Service Agreement between the FPA and actual employer
  • Undertaking by the FPA/employer to monitor the employment of Overseas Filipino Workers and to submit a report of significant incidents relative thereto.